Job Description 👨‍💻

We have an exciting new opportunity ahead for your internship: be the next Chief of staff of our Cofounder & COO !

You will be the executive Cofounder & COO righ-hand, acting as a vital link between the executive leader and the rest of the company. 

Your future responsibilities:

Role & Responsibilities

As Chief of Staff, you will play a critical role in ensuring the effective and efficient execution of the COO’s strategic priorities. Your responsibilities will be divided into two key pillars: (i) Producing Documentation and (ii) Project Follow-Up.

(i) Producing Documentation:

• Strategic Planning and Communication Support: Collaborate with the COO to define and communicate key initiatives. Prepare and ensure the COO’s calendar, meetings, and initiatives align with company goals, anticipating upcoming events, and drafting necessary communications.
• Reporting for COMEX and Stakeholders: Prepare high-level reports for the Executive Committee (COMEX) and other key stakeholders. Ensure that progress on strategic objectives and key projects is clearly documented and communicated, highlighting achievements, challenges, and next steps.
• Inter-Team Processes: Support the development and documentation of inter-team processes, ensuring smooth coordination between departments. Create and maintain frameworks that enable transparency and collaboration across teams, facilitating optimal resource allocation.

(ii) Project Follow-Up:

• Key Project Mapping and Tracking: Maintain an inventory of key projects across the organization, ensuring clarity on deliverables, timelines, and owners. Track the progress of each project, from initiation to completion, and ensure alignment with strategic goals.
• Action Tracking & Accountability: Follow up on actions assigned to managers or contributors, ensuring timely completion of tasks. Monitor and report on any blockers or delays, and collaborate with relevant parties to resolve issues efficiently.
• Strategic Initiatives Management: Oversee and drive special projects, ensuring their alignment with the company’s strategic vision. Implement regular touchpoints to monitor the progress of these initiatives and adjust as necessary to ensure successful execution.
• KPI Tracking and Issue Resolution: Define key performance indicators (KPIs) for ongoing initiatives and track progress. Help analyze any emerging issues, recommending solutions and ensuring follow-through on resolutions in a sustainable manner.

Additional Responsibilities:

• Meeting Support: Attend meetings on behalf of or with the COO, take detailed notes, and lead the strategic planning process. Ensure that action items from meetings are documented, tracked, and followed up on.
• Daily Task Management: Assist with day-to-day responsibilities and perform various tasks to support the COO, helping to prioritize their time and ensuring a smooth and efficient workflow.

Required Profile 💁‍♀️

📌Final year University (Masters' degree) or Business School student

📌Looking for a 6 months internship starting in February/March 2025

📌Ideally, you have already a 1st experience (other internship, apprenticeship) in a similar position (assistant, executive assistant), managing and organizing plannings, meeting support, KPIs and other strategic initiatives. 

📌Full proficiency in French and English

About our recruitment process 🤝

We are committed to recruiting the right people for the right job regardless of your private backround.

We meet at least twice in order to give you a better idea of what it's like to work at Exotrail:
1. Technical interview with your future manager: you will learn more about the position and the required qualifications
2. On-site interview with HR + other team members : you will discover your work environment and learn more about our culture